Why You Should Ditch Email and Chat If You Want to Be More Productive At Work

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Email and Chat

Email and chat are not good for a modern team to be productive, but not everyone has realised this yet. Here’re the key reasons why emails and chats don’t work so well nowadays.

1. Email communication is inefficient in a team

Do you know that the first ever email was sent by Ray Tomlinson to himself in 1971? It fundamentally changed the way how people communicate and it’s still so simple today that it usually works quite good for a number of things. However, when it comes to team talks and making real plans, it really isn’t that good:

  • You have to wait for a reply for don’t know how long.
  • You don’t have an overview for everyone’s progress.
  • You don’t know if the recipient has actually received your message or not.

So, people started to figure out another way – team chat, and then chat had got popular among teams.

2. Chatting distracts your brain from focusing

Chat is a nice way to talk quickly, but it has one major downsize – you will interrupt whatever recipient is currently doing, and they will interrupt you too. It’s totally fine to have a casual chat with your friends about you guys’ next hang-out details, but it’s no good for team talks.

Our brain can’t really handle switching tasks very well, so when we are trying to get something done and then switch to chat and then try to continue to get something done, we are wasting a lot more time just to get something done. Horrible, isn’t it?

Both email and chat are terrible at leading people to real-life actions – even if you make a decision, it is so hard to keep track of it.

For this reason, a new startup, Teeml is trying to change the way how teams and individuals work.

How Teeml Works

The new startup Teeml is trying to change the way how teams work. It’s not just the way how people talk to each other, but a complete set of tools and ways to really get stuff done.

There are already some interesting free tools available, but Teeml say they’re growing better every day because of customers’ feedback. Here’re some of the tools available:

Wishlist

It’s like combining email and chat, but a “Wishlist” is built in a way that leads to real actions and won’t waste too much time. You will get new wishes only at some specific times during the day, so your brain stays happy and others get their answers. With this tool, members can talk in real-time or come back later. Every wish has a topic and leads to an action.

Meetings

One hour with 10 people takes 10 hours. Think about what those 10 people could do with these 10 hours! As it takes time to get to the meeting room and later switch back to your to-do list, it actually takes even more time. Every meeting should start with topics and lead to real actions in the end. With “Meetings”, you can limit the duration of a meeting and set topics for the meeting easily.

Smart feed

Quick flow of things are happening in your team every second. With “Smart Feed”, you know what is going on around you. It shows you things that most probably interest you and works automatically based on the team’s behaviors.

Promises

Promises are like a to-do list, but instead of a list that’s only available for an individual, it’s public to the team. Team members will make promises – to themselves and the team, and they will commit to their promises to complete the tasks.

You can start to use Teeml individually and invite your team later; or just go all in and try it out together with your team.

Just go to http://teeml.com, enter your email address and you’ll be logged in right away.

Featured photo credit: Picjumbo via picjumbo.com

The post Why You Should Ditch Email and Chat If You Want to Be More Productive At Work appeared first on Lifehack.

Source: Lifestyle


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